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Quote Template for Architecture Studios

Quote architecture projects: feasibility studies, concept and technical design, site supervision and permits.

10 min

per fee proposal

Phases

by work stage

Signature

electronic approval

Use this template free

Are you a principal architect?

Architecture studio of 2-15 professionals

Clients don't understand why fees are what they are because they can't see the breakdown of phases and work involved.

The client tells me another architect charges less, but doesn't realise that price doesn't include site supervision.

From wasting time to closing more sales

Before

Sent a Word document with overall fees and a generic description of the project phases.

After

Presents fees broken down by each phase (feasibility, concept, planning, technical, supervision) with specific deliverables.

Result: Clients understand the value of each phase, comparisons with other studios are fairer, and approvals speed up with electronic signature.

Example quote for architecture

Quote

QUO-2026-001

Total

£28,440.00

DescriptionQtyPriceTotal
Feasibility study1£1,500.00£1,500.00
Concept design1£3,000.00£3,000.00
Planning drawings1£5,000.00£5,000.00
Technical design package1£7,000.00£7,000.00
Site supervision (6 months)6£1,200.00£7,200.00
Subtotal£23,700.00
VAT (20%)£4,740.00
Total£28,440.00

Common problems in architecture

Fees that are hard to justify without a breakdown

Project phases that aren't clear to the client

Documentation scattered across multiple formats

Delays in approvals and signatures

How DealForge solves it

Project phases aligned with standard work stages

Fees broken down by phase

Electronic signature to speed up approvals

Versioning when the scope changes

Features for architecture

Work-stage phases

Structure by feasibility, concept, planning and technical design.

Clear fees

A detailed breakdown that justifies the value of each phase.

Timelines per phase

State the estimated duration of each stage of the project.

Integrated documentation

Centralise the quote, phases and terms in a single document.

Frequently asked questions about architecture quotes

Can I structure fees according to the project work stages?

Yes, you can create sections for each project stage: feasibility study, concept design, planning, technical design and site supervision.

How do I present site supervision as a monthly service?

You can add site supervision as a line with the quantity equal to the estimated months and a monthly price, so the client sees the total cost.

Can I include fees and permits as separate items?

Yes, you can add lines for council fees, planning permits and other costs that aren't fees but are part of the project's total cost.

Guide to quoting in architecture

An architecture studio's fee proposal must convey technical rigour and professionalism from the very first page. Unlike other sectors, architects' fees are structured around the project work stages: feasibility studies, concept design, planning application, technical design and site supervision. Each stage has different deliverables and responsibilities that the client needs to understand.

It's common to quote fees as a percentage of the construction cost or as a fixed price per stage. Either way, it pays to detail what each stage includes: drawings, technical reports, dealings with the relevant authorities, coordination with engineers and on-site supervision. Permit fees, planning charges and other consultants' fees should be listed separately to avoid misunderstandings.

With DealForge you can create professional fee proposals with the phase structure the discipline requires, automatic calculation of totals, and sending with electronic signature. The client approves the commission digitally, speeding up the start of the project with no unnecessary bureaucracy.

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Templates for other industries