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Quote Template for Personal Trainers & Gyms

Quote personal training services, fitness programmes, sports plans and gym services for individuals and companies.

Programmes

with measurable goals

Bundles

that build client loyalty

B2B

fitness for companies

Use this template free

Are you a personal trainer or gym director?

Personal training studio or boutique gym

Their clients buy single sessions, don't commit to a programme and drop out before seeing results.

When I present a complete programme with goals and follow-up, they understand it's not just going to the gym — it's a process with results.

From wasting time to closing more sales

Before

Charged per session and the client came whenever they felt like it. With no plan or commitment, results were slow and they dropped out.

After

Presents 8- or 12-week programmes with an assessment, sessions, nutrition follow-up and monthly reviews. The client accepts with electronic signature.

Result: More committed clients, better visible results and greater long-term loyalty.

Example quote for fitness & training

Quote

QUO-2026-001

Total

£984.00

DescriptionQtyPriceTotal
Initial fitness assessment1£50.00£50.00
Personalised training plan1£80.00£80.00
Personal training sessions (1h)12£45.00£540.00
Basic nutrition follow-up1£60.00£60.00
Monthly review and plan adjustment3£30.00£90.00
Subtotal£820.00
VAT (20%)£164.00
Total£984.00

Common problems in fitness & training

Clients who buy single sessions with no long-term commitment

No formalisation of the training programme or goals

Difficulty selling session bundles vs. the single session

Competition from fitness apps and cheap online trainers

How DealForge solves it

1-3 month programmes with clear, measurable goals

Session bundles with savings visible to the client

Formal commitment with electronic signature

Professional differentiation from the competition

Features for fitness & training

Measurable goals

A programme with clear goals from start to finish

Follow-up included

Monthly progress reviews

Session bundles

Discounted packs that build loyalty

Corporate fitness

Professional proposals for companies

Frequently asked questions about fitness & training quotes

Can I create different programme levels?

Yes, you can offer a basic programme (plan + reviews), an intermediate one (plan + sessions + reviews) and a premium one (everything + nutrition). The client chooses by budget.

How do I quote fitness services for companies?

Create a proposal with group sessions, weekly frequency, number of participants and a price per employee or a flat rate. Companies need a formal quote.

Can online and in-person sessions be included?

Each line can specify the format and the price. You can mix in-person sessions with online follow-up in the same programme.

Guide to quoting in fitness & training

The fitness and personal training sector has evolved enormously in its business models: one-to-one training, small groups, online programmes, sport-specific conditioning and corporate wellbeing all coexist in many professionals' offering. The quote should reflect this diversity by presenting programmes with clear, measurable goals — fat loss, muscle gain, rehabilitation, sports performance — rather than selling single sessions with no context.

Session bundles are the loyalty tool par excellence in this sector: a bundle of 10 or 20 sessions with a progressive discount encourages the client's consistency and stabilises the trainer's income. For B2B proposals — employee fitness programmes, group classes in offices or corporate sports centres — the quote should include the weekly frequency, maximum capacity, the equipment needed and programme follow-up metrics.

DealForge lets personal trainers and fitness centres create quotes with training programmes, discounted bundles and corporate proposals, all in a professional document sent digitally. The client signs their commitment to the programme and you manage bundle renewals without paperwork.

Start quoting in fitness & training today

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